AI Focus Tool

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Privacy policy

AI Focus Tool collects only what it needs to run your private focus workspace. We store your priorities and ideas so they sync across your devices, and nobody else sees them unless you share a link yourself. We never sell your data, and you can export or delete it at any time.

Last updated October 10, 2026.

Who we are

AI Focus Tool is the web app at aifocustool.com. You can reach us about privacy at info@aifocustool.com.

What we collect and why

Before you open your workspace

When you write a priority and its finish line on the homepage, they are kept in your browser's local storage until your workspace opens. When you ask for your workspace link, we also keep the priority, the finish line, and a keyed hash of your email address on our server for up to 24 hours, so the priority can be added to your workspace on whichever device opens the link. We delete it as soon as it is added, or after 24 hours. People who used AI Focus Tool before workspaces existed may still have data in their browser; it moves into their workspace when they open it.

When you open your workspace

  • Account details: your email address, and your name and profile photo if you sign in with Google. We use them to identify your account and to contact you about it.
  • Your content: priorities, finish lines, ideas, evidence notes, answers to the appeal questions, review decisions, and closed days. We store them so the app works on every device you use.
  • Settings: your time zone, focus window length, and reminder preferences.
  • Security records: a hashed record of your network address and your browser type for each sign-in session, so we can protect your account and let you sign out everywhere.

If you contact us

We store your message, email address, and optional name so we can reply.

AI features

When you use an AI feature, such as the finish line check, AI second opinions, or the weekly pattern reading, the relevant text is sent to Google's Gemini API for processing. The weekly pattern reading uses only computed numbers, never your idea text. We store validated AI results for a limited time so the same request can be answered instantly, and our AI logs store a fingerprint of the input rather than the input itself. AI suggestions are optional. The core focus loop works without them.

Voice input

When you tap a microphone button in Chrome, Edge, or Safari, your browser's built-in speech recognition turns your voice into text. Depending on your browser, that audio may be processed by your browser provider. In browsers without built-in speech recognition, a short recording is sent to Google's Gemini API to be transcribed. We do not store the recording.

Payments

Focus Pro payments are processed by Stripe. We never see or store your full card number. We store your Stripe customer and subscription identifiers and your subscription status so we know which plan you have.

Cookies and local storage

We use one essential cookie to keep you signed in. It is secure, cannot be read by page scripts, and is not used for tracking. We use your browser's local storage to keep a priority you have not locked in yet, an offline copy of your workspace data, small preferences, and your analytics choice. If analytics is allowed, Google Analytics sets its own cookies, named _ga and _ga_ followed by an ID, to tell visits apart. We do not use advertising cookies.

Analytics

We use two kinds of analytics to learn which pages and features help people.

  • Our own counts. We count page views per page per day and record simple product events, such as "an idea was captured." These records never include the text of your priorities or ideas, and they do not use cookies.
  • Google Analytics 4. It records which pages are visited, how people move between them, the device and browser type, the approximate region, and product events such as "started checkout." Before anything is sent, we remove private parts of web addresses, such as sign-in codes, share and invite links, and payment session numbers, and pages that can show your words or a name send a generic title instead. Google Analytics never receives the text of your priorities or ideas, your name, or your email address. Advertising features, ad personalization, and Google signals are turned off.

Your choice. If your browser sends a Global Privacy Control or Do Not Track signal, Google Analytics does not load. If your device is set to a European time zone, we ask before loading it. You can allow or decline analytics cookies at any time with at the bottom of every page. Declining removes the Google Analytics cookies from this browser.

Emails

We send emails you ask for or that are needed to run your account: sign-in links, account notices, billing notices, and, if you turn them on, review reminders and weekly pattern reports. Every reminder and report email includes a link to turn it off.

Who processes data for us

  • Google for sign-in (Firebase Authentication), AI processing (Gemini API), and website analytics (Google Analytics 4, when allowed).
  • YouTube (Google) for our intro video. The player loads in privacy-enhanced mode, and only after you press play. Until then, YouTube receives nothing from you except a request for the preview image.
  • Stripe for payments.
  • Hostinger for website hosting, the database, and email delivery.

We do not sell or rent your personal data, and we do not share it for advertising.

How long we keep data

We keep your account content until you delete it or delete your account. Operational records, such as AI logs, email logs, and product events, are deleted automatically on a schedule. Backups may keep deleted data for a short period before they expire.

Your choices and rights

  • Export: download all of your data as JSON or CSV from your account page at any time.
  • Delete: permanently delete your account and content from your account page. This also cancels any Focus Pro subscription.
  • Correct: edit your priorities, ideas, and profile directly in the app.
  • Ask: email info@aifocustool.com with any privacy request. Depending on where you live, you may have additional rights under laws such as the GDPR or CCPA, and we will honor them.

Security

We use encrypted connections, secure and HttpOnly session cookies, hashed session tokens, strict content security rules, rate limits, and access controls for administrators. No system is perfectly secure, so please use a trusted device and sign out of shared computers.

Children

AI Focus Tool is not directed to children under 13, and we do not knowingly collect their personal data. If you believe a child has created an account, contact us and we will delete it.

Changes to this policy

If we make meaningful changes, we will update this page and the date above. For significant changes affecting account holders, we will also notify you by email.