Best tools
The best task management tools
Task managers help you capture and organize many tasks across projects and dates. Use one when your main problem is remembering and organizing everything you have to do.
The tools
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Built for: too many tasks to keep track of
Amazing Marvin is a customizable personal productivity app and task manager designed to help users organize their work and overcome procrastination.
Best for: Individuals seeking a highly customizable productivity system with built-in behavioral strategies to manage tasks, focus, and planning.
Price: Marvin Pro costs $12 per month billed monthly, or $8 per month billed annually at $96 per year. A lifetime subscription is also offered, and students can receive a 50 percent discount.
Last verified October 8, 2026. Compare Amazing Marvin with AI Focus Tool · Official site (opens in a new tab)
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Built for: too many tasks to keep track of
Any.do is built to help individuals and teams organize tasks, lists, projects, and calendar schedules in one place.
Best for: It suits individuals, families, and teams looking to coordinate daily to-dos, manage collaborative projects, and plan their schedules across devices.
Price: Premium is $4.99 per month billed annually or $7.99 billed monthly. Family is $8.33 per month billed annually or $9.99 billed monthly. Teams is $4.99 per member per month billed annually or $7.99 per member per month billed monthly.
Last verified October 9, 2026. Compare Any.do with AI Focus Tool · Official site (opens in a new tab)
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Built for: too many tasks to keep track of
Lunatask is an encrypted all-in-one productivity app built to combine task management, time blocking, habits, notes, mood tracking, and relationship tracking.
Best for: It suits individuals seeking a private, privacy-first productivity tool that incorporates methods like Kanban, time blocking, and the Eisenhower matrix.
Price: Premium is $6 per month billed annually ($72 per year) or $8 per month billed monthly. A lifetime license is available for a one-time payment of $200. Eligible students and teachers receive a 50 percent discount.
Last verified October 9, 2026. Compare Lunatask with AI Focus Tool · Official site (opens in a new tab)
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Built for: too many tasks to keep track of
Microsoft To Do is a task management application designed to manage daily to-do lists and organize personal and work tasks across devices.
Best for: Individuals, students, and professionals seeking a free daily planner that integrates with Outlook and Microsoft 365 services.
Price: Free with a personal Microsoft account, with no standalone paid tiers or pricing plans.
Last verified October 8, 2026. Compare Microsoft To Do with AI Focus Tool · Official site (opens in a new tab)
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Built for: too many tasks to keep track of
Capturing and organizing tasks across projects, with due dates, filters, and recurring tasks.
Best for: People who need one trusted place for many tasks, projects, and due dates.
Price: Todoist Pro costs $5 per month billed yearly ($60 per year), or $7 per month billed monthly, in US dollars, starting December 10, 2025. A Business plan for teams is also available.
Last verified September 28, 2026. Compare Todoist with AI Focus Tool · Official site (opens in a new tab)
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Built for: too many tasks to keep track of
Akiflow consolidates tasks from multiple apps into a universal inbox and enables time blocking directly onto connected calendars.
Best for: Akiflow suits professionals and teams looking to consolidate their tasks and calendars into a single workspace to plan and protect their time.
Price: Akiflow Pro costs $34 per month billed monthly, or $19 per month billed yearly ($228 per year). Believer plans cost $357.60 for two years or $699 for five years. Team plans receive a 40 percent discount for invited members. An optional AI Meeting Assistant add-on is available for $19 per month.
Last verified October 8, 2026. Compare Akiflow with AI Focus Tool · Official site (opens in a new tab)
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Built for: too many tasks to keep track of
Amie is a productivity app that combines calendars, tasks, meeting notes, and AI scheduling into a single workspace.
Best for: Professionals, teams, and individuals looking to manage their daily schedules, tasks, and meetings with integrated AI features.
Price: Pro plan is 20 euros per user per month billed annually, and Business plan is 40 euros per user per month billed annually, with a 20 percent discount when billing yearly instead of monthly.
Last verified October 9, 2026. Compare Amie with AI Focus Tool · Official site (opens in a new tab)
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Built for: too many tasks to keep track of
BeforeSunset AI is an AI-powered daily planner and time-blocking tool designed to organize tasks, schedule days, and assist with focused work.
Best for: It suits professionals, teams, and students seeking to turn to-dos and thoughts into structured, time-blocked daily schedules.
Price: Annual plan is priced at $8 per month, billed as $96 yearly in USD, with a 7-day money-back guarantee.
Last verified October 8, 2026. Compare BeforeSunset AI with AI Focus Tool · Official site (opens in a new tab)
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Built for: too many tasks to keep track of
Automatically planning and scheduling projects and tasks on your calendar, based on priorities, deadlines, and dependencies.
Best for: People and teams who want software to decide when each task happens on the calendar.
Price: Pro AI is listed at $19 per seat per month and Business AI at $29 per seat per month. The pricing page says paying annually saves 33 percent.
Last verified September 28, 2026. Compare Motion with AI Focus Tool · Official site (opens in a new tab)
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Built for: too many tasks to keep track of
Notion is a connected workspace for notes, docs, project management, and databases.
Best for: Individuals and teams looking to organize knowledge, projects, and documents in one customizable workspace.
Price: The Free Plan is $0 per seat per month. The Plus Plan is $10 per seat per month billed annually or $12 billed monthly. The Business Plan is $20 per seat per month billed annually or $24 billed monthly. Enterprise pricing is custom.
Last verified October 13, 2026. Compare Notion with AI Focus Tool · Official site (opens in a new tab)
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Built for: too many tasks to keep track of
TimeHero is an automated task and project management tool that schedules work into calendar time based on availability and priorities.
Best for: It is built for remote teams, managers, and individuals who need adaptive scheduling and workload planning.
Price: Basic is $5 per user per month billed monthly, or $4.60 per user per month billed annually. Professional is $12 per user per month billed monthly, or $10 per user per month billed annually. Premium is $27 per user per month billed monthly, or $22 per user per month billed annually.
Last verified October 8, 2026. Compare TimeHero with AI Focus Tool · Official site (opens in a new tab)
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Built for: too many tasks to keep track of
Trello is a visual collaboration tool built to manage projects, organize tasks, and build workflows across boards, lists, and cards.
Best for: Trello suits teams and individuals seeking a flexible visual system to organize work and collaborate on projects.
Price: Standard plan is $5 USD per user per month billed annually or $6 USD billed monthly. Premium plan is $10 USD per user per month billed annually or $12.50 USD billed monthly. Enterprise plan starts at $17.50 USD per user per month billed annually with a $10,000 USD minimum annual spend threshold.
Last verified October 8, 2026. Compare Trello with AI Focus Tool · Official site (opens in a new tab)
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Built for: too many tasks to keep track of
Be Focused breaks up individual tasks into discrete intervals separated by short breaks to help retain motivation and focus.
Best for: It suits individuals who want to manage tasks and track productivity using customizable work intervals and breaks on Apple devices.
Price: Be Focused Pro is a one-time purchase of $4.99 on the App Store / Mac App Store.
Last verified October 9, 2026. Compare Be Focused with AI Focus Tool · Official site (opens in a new tab)
How this list was chosen
A tool appears here only if it is built to solve this problem, based on what the tool says on its own website. The order starts with verified tools and ends with AI Focus Tool when it fits, so our own product never jumps the line. We add tools as we verify them. See how we compare tools, or match tools to your own answers.